E-Commerce Order Automation Fleet

How It Works

1. 1
   Fetch Recent Orders

   Connect to Shopify REST API and retrieve all orders created or modified since last sync timestamp, including order status, line items, customer details, and payment information

   Shopify REST Admin API
2. 2
   Transform Data Format

   Convert Shopify order JSON structure to NetSuite SuiteTalk format, mapping customer fields, product SKUs, tax calculations, and shipping information according to predefined business rules

   Custom transformation engine
3. 3
   Query NetSuite Records

   Search NetSuite for existing sales orders using Shopify order numbers as external IDs to identify records requiring updates versus new insertions

   NetSuite SuiteTalk API
4. 4
   Sync Order Data

   Create new sales orders in NetSuite or update existing records, handling customer creation if necessary and maintaining referential integrity across all related records

   NetSuite SuiteTalk API
5. 5
   Generate Reconciliation Report

   Compare synchronized records against source data, identify discrepancies, log all operations, and create summary reports for stakeholder review

   Internal logging system

Implementation

# Order Reconciler Implementation

## Directory Structure
```
order_reconciler/
├── src/
│   ├── reconciler.py
│   ├── shopify_client.py
│   ├── netsuite_client.py
│   └── data_transformer.py
├── config/
│   └── settings.json
├── logs/
└── requirements.txt
```

## Key Files

### src/reconciler.py
```python
class OrderReconciler:
    def __init__(self):
        self.shopify = ShopifyClient()
        self.netsuite = NetSuiteClient()
        self.transformer = DataTransformer()
        
    def run_sync(self):
        last_sync = self.get_last_sync_timestamp()
        orders = self.shopify.get_orders_since(last_sync)
        
        for order in orders:
            try:
                ns_format = self.transformer.shopify_to_netsuite(order)
                existing = self.netsuite.find_order(order['name'])
                
                if existing:
                    self.netsuite.update_order(existing['id'], ns_format)
                else:
                    self.netsuite.create_order(ns_format)
                    
                self.log_success(order['name'])
            except Exception as e:
                self.log_error(order['name'], str(e))
```

### Environment Variables Needed
- SHOPIFY_API_KEY
- SHOPIFY_API_SECRET
- SHOPIFY_ACCESS_TOKEN
- NETSUITE_ACCOUNT_ID
- NETSUITE_CONSUMER_KEY
- NETSUITE_CONSUMER_SECRET
- NETSUITE_TOKEN_ID
- NETSUITE_TOKEN_SECRET
- DATABASE_URL

### Cron Setup
```bash
# Add to crontab for daily 2am execution
0 2 * * * /usr/bin/python3 /path/to/order_reconciler/src/reconciler.py
```

Data Flow

Prerequisites

• -Shopify store with API access enabled
• -NetSuite integration role with sales order permissions
• -Database for tracking sync state and logging
• -Python environment with required API libraries

Error Handling